Set Mapping and Digital Orthopedic Implant/Instrument Management:
From scanning at point of use in the surgical field to reorder to reassembly and restock.
Take the implant supply chain from 6-8 manual, error prone steps to one scanned, accurate and automated process.
How it all works....
We live in the digital age.
...and the Solution
However, the hospital implant supply chain is stuck in the 1950's.
Implants are manually recorded freehand, transferred to forms, and then manually computer input multiple times at various points. The order and restock of these implants is often managed by a commissioned sales rep. Astonishingly, many hospitals often don't
connect what is being implanted in the O.R. with what is being ordered!
Orthopedic device company loaner set programs are becoming more ubiquitous, due to superior inventory turns and subsequent operational efficiencies. These programs suffer from enormous case to cash inefficiency and asset loss, however, costing the industry hundreds of millions if not billions per year on a global basis.
The O.R. implant supply chain process is manual, slow, error prone, subject to fraud, and ultimately incredibly costly
and inefficient for the entire healthcare provider and device industry.
Summate has fixed the problem.
Summate has developed a complete technology solution that will allow hospitals to scan their instrument, implant and consumable usage. For the first time ever, implant usage can be scanned directly from the sterile field during surgery. Instruments can be scanned after usage to ensure proper re-assembly and detailed usage tracking
We accomplish this by retrofitting surgical implant trays and instruments with patented, microchip-based tagging solutions, software to record and manage the data, and voice commanded wireless hardware platform that will enable point of use, mobile scanning.
A total solution for implant supply chain automation...
Summate has developed and fused three unique technologies to address the O.R. implant supply chain problem.
TAG marking technology
Summate's patented TAG microchip* marks can quickly and easily retro fit all your orthopedic implant trays. Our laser reading wand reads the TAG marks in the surgical field, eliminating all manual data entry in the O.R.
Barcodes and RFID don't
last on on surgical assets.
TAG marks do.
Summate's proprietary laser reading wand sterilizes so it can be used in the surgical field.
Used with our Einstein data cart or with any other hardware platform, now point of use implant usage scanning is available from the surgical field for the first time ever.
Summate's Velox software is cloud-based, secure, and will provide a point of use data capture solution that can interface with your EHR and MMIS software to provide front to back digitization of hospital OR implant and consumables usage - from usage to reorder, and restock in SPD
(or at the OEM process
center for loaner trays)
*Exclusively licensed through Pharmaseq, Inc. Monmouth Junction, New Jersey
For orthopedic device companies:
dramatically improve case to cash,
and make your trays far more customer friendly.
Summate Scan Ready
Summate's loaner implant usage scanning program.
Summate's patented, microchip-based TAG marks tag existing
orthopedic sets quickly and easily, so implant usage can be scanned
in the the sterile field, during surgery, at point of use.
Unlike barcodes and RFID, TAG marks last -
we guarantee 500 cycles.
Summate Scan Ready.
Make your sets easier to use for your customers,
generate real time and granular operations data,
and improve cash flow.
can mark any surgical tray.
Combined with our Velox
set mapping software,
Summate can provide
a full scanning solution
for any surgical asset...
..from the surgical field to sterile processing. Put Scan in Your Plan!
For hospitals: Why scan implant usage?
R.O.I. and Quality.
State of the Art:
How implants are documented
in the sterile field
A chain is only as strong as its weakest link. The weak link in the O.R. implant supply chain is the manual usage recording process in the sterile field. It initiates a dysfunctional 6-8 step process that relies on pens, pencils, scraps of paper, sticky notes, and 2-3 manual data entry steps between 4-5 different people in different areas of the hospital. Scanning at point of use in the field takes those 8 manual, error prone steps and reduces them to one, scanned, highly accurate process, creating system wide efficiencies we can prove show a savings of 8-10 % off gross orthopedic implant spend.
Studies show that almost 50% of patient implant records are incorrect. It's a dirty secret that's a huge quality problem. Everyone in the O.R. and purchasing knows about it. Ask them. Scanning implant usage at point of use, in the field, during surgery solves the problem.
Stop and think about this: scanning is used in every other department of the hospital, why not for the biggest line item expenses in the largest profit center?
Pictures tell a thousand words...
Current Orthopedic Implant
Long (6-8 steps), manual, error prone,
expensive and wasteful.
Summate Velox Orthopedic
Implant Supply Chain
1 automated step. Accurate, efficient.
How digital set mapping works within the hospital process flow...
...and offers enormous benefits
to every stakeholder.
1. Create case
2. Scan implant usage.
Scan consumable usage.
Digital Set Management:
More accurate patient records
More accurate billing
Revenue increase on billed implants
Faster case turnaround time (apprroximately 10-15 min/case)
Higher nurse satisfaction (less time in front of computer)
Increased nurse time focused on patient
Increased control over supply chain
Elminates downstream data entry (billing and purchasing)
Lowers lost instrument costs
Digital Set Management:
Dramatically shorter supply chain
Faster payment cycle
Granular and comprehensive field inventory audit and control
More "sell time" for sales reps
More efficient loaner programs
Instantaneous, granular and and accurate market data
Accurate, granular asset turn information
Mitigation of false demand signals to manufucturing
Territory transitions far less "painful"
3. Refill tray off digital record.
Scan instruments back to tray.
Why Scan Instruments?
Numerous studies have shown that
surgical trays hold 40-50% excess
instrument inventory. By scanning
instruments back into the correct trays
after the wash cycle, usage can be measured and reported, and instruments removed. Approximately 75.00 per case can be saved in processing costs by removing these unused/obsolete instruments.
Orthopedic instruments are constantly lost and misplaced. Scanning instruments back into trays will eliminate lost and wayward
instruments. Lost or single instruments
can be scanned for proper tray
identification, eliminating the problem
of missing/incorrect instruments in trays.
Scanning instruments makes sense from
a labor and training standpoint, as well. Ramp up time for new hires is significantly shortened and productivity increased via a scanning process for sorting and rebuilding instrument trays.
Beyond Clean Podcast:
Implant Supply Chain
Summate President Phil Sayles
talks with the Beyond Clean podcast about the future of digital management of orthopedic sets and trays